Some comments on using MS Access and MS Word for mail merges

If you’ve been using MS Excel as a database for addresses to be merged with a primary document in Microsoft Word, and you have Microsoft Access, you’re missing out on a lot of functionality of Access. While Excel has become very close to becoming a database, it’s just plain easier to use a database program like Access to manipulate databases. Doing selects by state or by zipcode is so much easier in Access. But you don’t even need Word to do a mail merge if you have Access. You simply create a report for your address labels. Here’s a database I whipped up from a randomized list. You’ll have to fiddle with it because once you change printers, you have to change the page setup settings.

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