Doing a mail merge on address labels successfully can be a real project sometimes. Some mailing lists are nice and clean. You know, the kind that are residential addresses like:
1 Space Way
Akron, OH 42808
Don’t try getting in touch with John, he’s a fig newton of my imagination, and is used strictly as an example to show what a nice clean simple address is. Oops, there I go again ending my sentence in a preposition. I like to live dangerously. Then, you come across lists which are not so neat, with names like:
Quentin Farrington Popoudoupoulous, III
Popoudoupoulous, Popoudoupoulous, & Popoudoupoulous
2547 Doctor Martin Luther King Junior Highway
Hastings on the Hudson, NY 11082
Quentin is also a fig newton. These kinds of names need a little “massaging” to get the aches and pains out. If you’re printing on a 30 up label like the ML-3000 in Microsoft Word, depending on the font and font size you’re using, you’ll need to go through the list and find out if there are “Soft Returns” in your finished merged document. Soft returns occur when a line is too long to fit on a line, and the point at which the line wraps to the next line is a “Soft Return”. You can find these Soft Returns by doing a cntrl-f. Then once the Find and Replace dialog box pops up, select the “More” button if it isn’t already selected. If it’s already selected, then you should only see the “Less” button. Then hit the “Special” button.
There’s no soft return that you can search for in Microsoft Word or OpenOffice, but you can search for the soft return character in WordPerfect. Why has WordPerfect fallen off the face of the earth as a word processor. I attribute it to propaganda. WordPerfect is a great word processing program that has features that Microsoft Word doesn’t, and if you’re in the market for a word processor, give serious consideration to WordPerfect.