Posts Tagged ‘printing labels’

Tips for Printing Labels

November 17, 2010

Printing Labels is not the same thing as printing on regular paper. Labels are a much thicker stock than regular paper. One needs to make adjustments to the printer settings to account for this difference. If you don’t change the settings in the printing setup you could run into problems. Sometimes it’s not a problem. For one off printings when your printing on one or two sheets, and there just is not that much to print, you might sail through the printing process without a hitch. For larger print jobs, you’ll want to change the printer settings. This is going to look different for different printers. The printer drivers determine the printer property settings that you can alter. One of our office printers is the Brother HL-5250DN. Here is the printer properties dialog box:

Printer Properties

If you click on the above picture, you’ll notice that I clicked on the Media Type button, and selected the Bond Paper because there is no selection for Labels. If that doesn’t work well, and my address labels get stuck after a few sheets, I’ll bump the thickness up to Transparencies or Envelopes. Your labels should feed with no problems. Now there is a cost associated with this kind of printer property manipulation; print speed. You’ll notice that the print speed could be significantly reduced. It’s a steep price to pay, but at least you don’t have to stand there and baby sit the print job. Hey, what can I say, behind every silver lining is a cloud.

Printing Labels

August 2, 2010

Printing labels is something a lot of small and medium size business do from time to time. If you’re a fulfillment house like many of our customers are, you’re printing labels every day. Before printing labels, you should do a spot check of your printers. Make sure the printer paths are clean and and free of dust. If you don’t have a vacuum in the office, you should invest in one. Something inexpensive is fine, but you need to have a needle nose nozzle. Something that is small enough to fit into or very close to all the nooks and crannies in the printer. You’d be amazed at how much dust accumulates in a printer. Dust accumulates on the gears, and compacts and hardens and becomes encrusted on the gears. It becomes a pain to clean the gears, picking the gunk out of each tooth.
If you have a laser printer and you buy cheap toner you’ll also find that the toner leaks out and you’ll find little piles of it near the sides or edges of the toner cartridge near where the gears are. This normally doesn’t happen with the OEM cartridges, but you will find that it happens on the knock off ones. Also inspect the fuser. A dirty fuser can really affect print quality. Buildup on the fuser can happen in many ways. If you’ve ever run one sheet of labels one too many times through the print on occasion to save on labels by reusing the same sheet, sometimes the labels can become separated. When that happens, the labels might become stuck on any part of the print path including the fuser or the toner cartridge. Either way, its a problem. Once the label gets stuck, you’ve got to get it out, and clean all surfaces of the adhesive. Alcohol swabs work best for this, but run a couple of sheets through after cleaning to make sure you’ve cleaned it well enough.
So to keep your printer printing labels nicely, keep your printer clean, and try not to re-use label sheets too much. 🙂